The OSU Library
Electronic Publishing Center

Title of Material or Collection:

Briefly describe the contents and subject matter of the material or collection:

Please provide information about the Primary Contact for this request.

Name (required)

Title

Institutional Affiliation

Department

Address

City:

State:

Zip:

Phone (required)

Fax

Email (required)

COPYRIGHT:

Please check all of the following attributes that apply, to the best of your knowledge.

OSU owns the copyright to this material.
This material is in the public domain.
The copyright owner is willing to assign the rights to OSU.
OSU must pay for the rights to this material.
I don't know the copyright status of this material.
Other. Please explain below.

ACCESS:

Please check all of the following attributes that apply, to the best of your knowledge.

Material is in high/medium demand.
Project would reinstate material into circulation that has been withdrawn or otherwise unavailable.
Project would make items of key historical or intellectual content more widely accessible within OSU.
Project would make items of key historical or intellectual content more widely accessible outside OSU.
Project would increase demand for, or interest in, material which has been relatively ignored.
Project would make the material easier to navigate, allowing users to locate items quickly.
Digitization would add functionality to the way the material is used.
Project will increase availability of material with direct relevance to teaching.
Materials have not been digitized by any other institution.
Project will supplement existing digital collections, held locally or remotely.
Project will "virtually" reassemble a dispersed collection.
Project will satisfy existing requests from users to have material available in electronic form.
The audience for these materials is primarily composed of scholars and researchers.
The audience for these materials is primarily composed of students (university level).
The audience for these materials is primarily composed of students (K-12).
There is a wide audience for these materials, including researchers, students, and hobbyists.

INFRASTRUCTURE:

Please check all of the following attributes that apply, to the best of your knowledge.

Project will reduce costs or burden on the library (e.g., retrieving documents, photocopying).
Project has potential to generate income through marketing.
Project has potential to attract funding.
There is grant funding available for this project.
Project has potential to promote digitization of supplementary/analogous material.
Project will increase institutional prestige.
Material is in a subject area which has been neglected in other digitization efforts.
Material is from an institution which has had little involvement in digitization initiatives.
Project will raise the skill levels of staff.
Project is in keeping with policies at an institutional level.
Project has aesthetic appeal.
Project has support from scholars, curators, and/or librarians.
There is sufficient hardware to perform the digitization, either in-house or via a vendor.
There is sufficient software to perform the digitization, either in-house or via a vendor.
There is sufficient storage in place to perform the digitization, either in-house or via a vendor.
There is sufficient hardware/software to allow access to the digitized collection.
There is sufficient metadata available to match user needs and the aims of the project.
There is long-term support in place to maintain the project and assure its longevity.
The scale of the project is manageable in terms of time.
The scale of the project is manageable in terms of cost.

PHYSICAL CONDITIONS OF MATERIAL AND PRESERVATION ISSUES:

Please check all of the following attributes that apply, to the best of your knowledge.

Please bear in mind that handwritten materials and materials printed before 1940 cannot be accurately digitized by means of scanning as currently OCR software is designed to work with laser-quality print. These items must be re-keyed, i.e., the data must be entered manually. This significantly increases the manpower needed, and thus the costs of the project.

There is accurate information on the exact number of items to be digitized.
There are full details available on the current storage media.
The collection contains handwritten items.
The collection contains materials printed before 1940.
The original materials are in fragile condition.
The fragility of the materials will require that surrogates (e.g., photocopies) be used for digitization.
The collection primarily consists of bound printed materials.
The materials primarily consist of rare/unique manuscripts.
The materials primarily consist of print/text/graphics.
The materials primarily consist of print/text.
The materials primarily consist of graphics/photographs/slides.
The materials primarily consist of audio/video materials.
The collection contains materials in a digital format.
Digitization is requested PRIMARILY for purposes of access to the materials.
Digitization is requested PRIMARILY for purposes of preservation of the materials.
Digitization is requested for purposes of BOTH preservation of and access to the materials.
Project will fulfill the needs of preservation for the original (via digital surrogate).
Project will fulfill the needs of "rescue digitization" by reducing handling of the original.

There are options in the digital format of images and in the type of text encoding used, depending on the intended use of the materials. Images may be stored in archival quality TIFF format, which requires more storage space, or access quality JPEG format, which saves storage space but sacrifices some image quality. Because standard browsers cannot display the TIFF files, a JPEG version must be included in addition to the archival TIFF image if users are to have access. Similarly, text may be encoded using archival standard XML, or in HTML, which merely allows access and is not considered a long-term format. XML encoding adds significantly to costs, as the coding itself is more complicated, and it requires preparation of a DTD (Document Type Definition) to define the tags and stylesheets to display in a browser.

If the material is text, the digitization should include both the text and an images of the actual pages of text.
Images should be stored in the archival TIFF format in addition to the acess JPEG image.
Text should be encoded in XML.
Text should be encoded in HTML.

In the space below, please describe the physical condition of the materials. What is the size of the materials? Are they in good condition, or are they foxed or discolored? If there are photographs or graphics, are they in color or black and white? Are they mounted? What formats are included (e.g., microfilm, audiotape, videotape)? How have the materials been preserved to date?